Interactive Poster Presentation Advice
This Interactive Poster Presentations page is intended for people who are giving poster presentations. If you're here because you're interested in attending the PanSIG poster presentations, we will post a link to the schedule as the conference approaches. If you're looking for where and how to submit your proposal, please see the PanSIG 2023 Call for Presentation Proposals (the call runs until January 20th, 2023).
Introduction | Poster Objectives | Poster Size | Creating | Carrying |
Poster Specifics: Organizing Content | Design | Identify yourself |
Finally: Giving your poster presentation
Because of the nature of the PanSIG, which is a gathering of about 25+ different special interest groups (SIGs) of JALT, we hope that not only will your poster presentation find a welcoming audience among the SIG it is related to, but also your presentation will also give ideas to members of other SIGs, encouraging an exchange of ideas and creating a network that will help you, the presenter, the SIGs that take part and ultimately, the larger organization, JALT. Note that we're not encouraging you do "dumb it down" for a general audience, as PanSIG is a conference of people highly into specific areas; we are merely asking you to explain your terms, and to show some professional courtesy to experts from other specialities. Be prepared, though, to also scaffold the novices to your area; we're a welcoming and friendly conference, where sometimes mentors meet mentees, and earnest beginners actually have a chance to level up during the weekend.
According to Creating Effective Poster Presentations, an interactive presentation should have two major objectives:
- Engaging your colleagues in conversation
- Getting your main message across as quickly as possible to as many people as possible
It should be
- Focused: Choose a single message; posters do not have a lot of space
- Ordered: Keep your ideas sequenced, well-ordered and obvious
- Graphic: Let graphs, flowcharts, illustrations, and images tell the story (though you yourself should have your own "elevator story" (e.g., a 3-minute summary of the poster).
Posters should be made on A1 sized paper (portrait: 841mm tall x 594mm wide; landscape: 594mm tall by 841mm wide). This is a standard paper size here in Japan.
Creating your poster
One easy way to create posters is to use presentation software such as PowerPoint or Keynote, since these programs allow you to easily change the positions of photos, textboxes and so on. Before starting, set the document size to 841 x 594mm (or 7016 pixels x 9933 pixels), and decide whether you want it to be horizontal (landscape) or vertical (portrait). You can save it as a PDF.
Please note that poster presenters at PanSIG 2023 have the option to create a digital poster for display in the poster room; please see the photo of the poster room for an explanation.
For printing, consider taking your file to a copy shop (such as Kinko's) to have them print it at A1 size. Even though it's rather expensive (about 6,500 yen), it will look great. In most cases, matte finish is better than glossy for readability since there's less glare. Alternatively, if you're working at a university, check to see if it has a poster printer; you might be able to print your poster for free.
Seriously consider investing in a plastic poster tube that you can easily carry to prevent your poster from getting damaged; they cost about 1,500 yen.
Two possible ways of organizing content are Linear and Modular:
Linear has the content laid out in a logical sequence from abstract to conclusions
- great for projects that conform to scientific paper format (problem/method/results/conclusion)
- also good for projects that present well as a timeline
Modular has the main points are laid out in separate boxes or modules (digestible chunks)
- presenter chooses a limited number of main points and devotes a section to each
- modules can be text, figure or image, yet each summarizes a specific point
Designing the Poster
The JALT 2018 Conference team tweeted some advice on designing good posters. Go see their write-up for details, but the short version is: 2-3 colors; at least 16-18 point font; visual graphs are better than numbers; organize so that people can follow the flow (use arrows if necessary); give people time to look at your poster before you start talking to them; and practice your summary.
For some inspiration, please see the JALT 2019 poster design competition winners. Now, those winning posters are so great that they might actually intimidate rather than inspire, but don't despair, poster design is something that we all get better at the more we do it.
The University of Leicester links to an interactive online tutorial to help with the various design issues associated with creating an academic poster. Please see Designing an academic poster for this tutorial.
Information that works well on posters includes:
- Graphical representation of data – tables, charts, images that make specific points
- Easily summarized conclusions
- Examples of forms, templates, etc.
- Pilot projects
- Projects that follow the basic scientific paper format of intro-methods-results-conclusion
Information that does not work well on posters includes:
- Complex theoretical results
- Highly textual information
- Exceedingly lengthy or large numerical tables
- Raw data (better to summarize)
- Lengthy bibliography (if citing over 20 articles, make a handout)
It should go without saying, but be sure to include your name and institution on your poster. You may consider including a QR code (choose the best from this list) with your name, email address and paper title. (Note: Some of the QR code generating sites have started imposing a limit on the number of "hits" your code can receive daily (such as 50 clicks). Be sure to read the site's information carefully.)
Also, why not put a face to the name by including photograph(s) of the presenter(s) to help the viewers identify the speaker(s)?
Giving The Presentation
A Guide to Presenting a Poster has great advice on how to practice. You should practice short presentations of varying lengths (they suggest creating versions of 2 minutes, 5 minutes and 10 minutes in length), and be prepared to summarize your poster in just a few sentences.
Also, look at the poster from your audience's point of view: What needs the most explanation? What questions might they have?
For more advice, please see the Guide to Presenting a Poster page.